10 Best Office Printers for Small Business
If you haven’t purchased a printer recently, the models currently available for small offices might surprise you. Prices have decreased substantially over the past 10 years, yet devices have gotten better and the print quality much higher.
When it comes to indispensable office equipment, printers are near the top of the list. Even in today’s electronic world, the ability to print hard copies is still required for all different types of offices.
But with so many to opt from, how to find the one that is best for your business? That all depends on what type of business you have, how large your office is and how much you think it’ll be used.
Large offices might need a quick printer that can out more pages per minute, have a higher paper tray capacity and large ink cartridges, while small workspaces could probably make do a fairly standard option.
Even as more businesses reduce paper usage, all in one printers offer enough features to be worth the investment for small businesses. But, when it comes to printing, nearly 65% of small business don’t have any idea how much they spend on it.
Therefore, check out this 10 best office printers below to find one that will work efficiently, whether you need large format prints, basic black-and-white prints, wireless on-the-go printing, all-in-one, scan printers, or ADF printers.
HP LaserJet Pro M281FDW – Best Printer for Small Business
The LaserJet Pro M281fdw prints in both color and black at 22 ppm. Also, this printer is designed with HP’s JetIntelligence technology.
It allows the printing mechanism to heat up extra quick, delivering the high-quality first page out speeds. With this printer, the first page will print in as little as 10 seconds.
The HP M281 is simply designed and is compact enough to fit on a desk. Measuring at 16.6 x 16.5 x 13.2 inches, it won’t take up much space, and it looked quite easy to use. However, you’ll want to decide ahead of time where you put the printer before unpacking it.
It weighs 47.7 pounds so you won’t be moving it around much once it’s fully set up. It only comes in an off-white color with some black nuances. For a device that is mainly built to print documents, color options weren’t all that important. It had a rectangular shape, and the hard-plastic outer shell felt sturdy and well-constructed.
Canon Pixma MX922 – Best Small Office All In One Printer
The PIXMA MX922 is an all-in-one color inkjet printer with copying, scanning, and faxing functions.
It has an attractive design that is super easy to use and doesn’t take up much desk space. Though the printer itself is quite inexpensive, it had some of the most expensive operating costs of the small printers.
You can connect to this printer wirelessly from a host of devices. It’s Wi-Fi enabled, so if you have a wireless router, you can connect to Wi-Fi network and print from anywhere in your office.
This multifunction printer also supports AirPrint so Apple users can print from their Macs, iPads, and iPhones, as long as they’re connected to the same network. Android tablet and phone users can download Canon’s free app and print photos from their mobile devices.
If you only need to scan or print infrequently, it is a budget-friendly way to bring those capabilities into your small office business.
Canon Image CLASS MF733Cdw – Best Multifunctional Small Office Printer
It’s Canon Color imageCLASS MF733Cdw all-in-one color laser printer, with copy and scan features, built-in faxing, ADF, WiFi networking, Ethernet, and wireless printing with Google Cloud Print/ Apple AirPrint. This device is compatible with MacOS and Windows.
The main paper tray’s capacity is 250 sheets, while it can handle paper up to 45# basis weight, heavier than standard printers.
Its automatic document feeder lets you copy or scan a stack of pages in one operation. The ADF can even copy or scan both sides of the pages.
The printer has a large, 5-inch display screen with a touchscreen interface. You can connect directly to a PC through a USB cable, or to network router either with an Ethernet cable or wirelessly by WiFi.
This printer has built-in faxing, can store incoming faxes if the paper runs out, and send faxes from an attached PC. When setting up for use, this Canon model needs a space that measures 19” high by 17.2” wide by 25.3” deep and weighs 58.4 pounds.
HP OfficeJet 250 – Best WiFi Small Office Printer
This HP all-in-one printer is a great wireless solution for a small business. With this machine, you can copy, scan, or print wirelessly from desktops, laptops, or even mobile devices.
Print from anywhere using tablet or smartphone with the free HP ePrint application. Android users can even identify and connect to a nearby OfficeJet 250 and print via Wi-Fi Direct.
This durable, compact printer fits in your vehicle, backpack, and more, for convenient printing anywhere. Due to a long-lasting battery, you won’t have to worry about charging interruptions too often.
You can charge this office printer anywhere with an AC power source and get a full charge in 90 minutes when the printer is off. Use the 2.65” color touchscreen to navigate the printer’s menu quickly and easily.
Also, with the 10-page ADF (automatic feeder document) you can copy, print, and scan hands-free. This compact printer supports several paper sizes including letter, legal statement, etc. Therefore, you’ll be covered no matter what your business requires.
Brother MFC-J5330DW – Best Scanner Printer
Brother MFC-J5330DW all-in-one comes with a long list of features and equally impressive specifications. The paper tray can hold 250 sheets and the automatic document feeder, another 50.
Its maximum print speed is competitive with laser printers, and the cost per page is only a little higher if you choose the high capacity inkjet carts. Color prints look bright and bold, and this machine can print on A3-size paper.
As a four-in-one multi-function printer, this Brother offering can print, scan, copy and fax without error. And as with most models aimed at the small to medium business, it’s well-featured, with both Ethernet and Wi-Fi connectivity.
Brother provides plenty of cloud apps, such as Office Print, Scan to Office, Easy Scan to Email, Scan to Mobile, NoteScan, Scan to Searchable PDF, and Outline&Copy.
Brother MFC-L8650CDW – Best ADF Printer
Brother MFC-L8650CDW is a heavyweight color laser multifunction device intended for small business or workgroup use. Its black and white design is functional and offers a large touchscreen for control, though the printer is rated up to a recommended 3,000 ppm (pages per month).
The MFC-L8650CDW has a 50-sheet automatic document feeder which handles duplex scans, and the printer offers duplex copying and printing as well. This printer is rated at 28ppm for both black and color prints dropping to about 7 sheets when printing in duplex.
It can execute input from USB, Ethernet or via wireless, with support for Android and iOS mobiles. A USB port enables scanning to and printing from USB drives.
Seamlessly print straight from a smartphone or business tablet including Apple, Android, Windows Mobile and Blackberry devices using freely available apps such as iPrint&Scan, AirPrint, Google Cloud Print, Cortado or Wi-Fi Direct. It also lets scanning to cloud-based services including Dropbox, Google Drive, Box, and Evernote.
Epson Expression ET-3700 – Best Small Office Laser Printer
The Expression ET-3700 is an all-in-one inkjet printer with copy and features. It works with Windows and macOS.
With an aesthetically-pleasing and compact design, this bold printer offers a unique cartridge-free printing system with easy-to-fill ink tanks. It means less worrying about ordering cartridges and more focusing on the print job at hand, even if a project requires an excessive amount of color.
The main paper tray’s capacity is 150 sheets, a typical size. It can accept paper up to 83# basis weight, much heavier than what’s standard. The printer includes a medium-size 2.4-inch display screen. You can connect directly to a PC by a USB cable, or to network router wirelessly by WiFi.
When setting up for use, the Epson Expression ET-3700 needs a space that measures 7.2 inches high by 14.8 inches wide by 21.3 inches deep and weighs 12.8 pounds.
You’ll get “2 years” amount of ink in the box, and it features auto-stop ink bottles with each color for easy filling when the time comes to refill your supply.
Epson WF-2750 Best Budget Small Office Printer
Epson WF-2750 connects easily to the PC so you can scan, print, and fax documents/pictures without the need for multiple devices.
This Epson WorkForce printer also has fast-printing capabilities so that you can prepare meeting handouts and financial reports in just 5 minutes.
The Epson WorkForce WF-2750 is an all-in-one inkjet printer with scan and copy functions, an automatic document feeder and built-in faxing. It works with Windows and macOS.
The main paper tray’s capacity is 150 sheets, a typical size. There’s an ADF (automatic document feeder) that allows you to copy or scan a stack of pages in one operation.
The printer has a medium-size 2.3-inch display screen. You can connect directly to a PC by a USB cable or network router wirelessly with WiFi. This model has built-in faxing, can store incoming faxes if the paper runs out, and can send faxes from an attached PC.
When setting up for use, the Epson WorkForce WF-2750 demands a space that measures 9″ high by 16.7″ wide by 22″ deep.
HP OfficeJet Pro 7720 – Best Large Format Printer for Small Business
OfficeJet Pro 7720 is a substantial machine, due to its ability to print on A3 as well as A4 paper. It can print pages up to 11 x 17 (the standard tabloid size), but it doesn’t stop at printing, since, this all-in-one can handle print jobs, scanning, copying, and faxing.
It has wireless connectivity that allows you to print two-sided jobs and even comes seamlessly connected through HP’s most powerful printing app ever (which enables you to print and scan directly from the smartphone using the camera).
It’ll print all lighting fast speeds giving you 22 pages per minute for black and white jobs and 18 ppm for a color document. HP has designed a unique ink-saving technology that will save you up to 50% of ink by using existing cartridges more efficiently.
There’s a 2.65-inch touchscreen for controlling the printer, and it’s compatible with HP’ great high yield ink cartridges. You can even print cutting-edge projects such as fliers and brochures, so those large formats are extra stunning and look fantastic.
Samsung Xpress M2835 DW – Best Black and White Office Printer
This is an excellent Samsung laser printer, with WiFi networking, Ethernet, and wireless printing via Google Cloud Print/Apple Air Print. It works well also with macOS, Linux, and Windows.
The capacity of the main paper tray is 250 sheets, while It can accept paper up to 61# basis weight, heavier than what’s standard.
The printer has no display screen. You can connect directly to a PC via a USB cable, or to network router either wirelessly with WiFi or by an Ethernet cable. When setting up for use, the Samsung Xpress M2835DW needs a space that measures 9.2” high by 14.4” wide by 15.9”.
Epson Expression Premium XP-6100 – Best Small Office Inkjet Printer
A compact and classy small-in-one multifunctional printer, the Epson XP-6100 covers all the functions you need for photos, documents and more.
Print fantastic borderless photos up to A4 and for easy photo enhancements apply the built-in Automatic Photo Correction and red-eye removal. It also customizes creative projects or archives special moments with the dedicated CDs/DVDs tray for direct printing.
Plus, the XP-6100 includes wireless printing, making it easier than ever to print from iPhone, iPad, smartphone, and tablet whether in the office or out. You can also scan documents and save them on the cloud for easy access and use.
Automatic 2-sided printing saves time and paper, while the compact design saves desk space. This powerful printer is perfect for bringing best-in-class photos and documents with sharp text. Quick and easy, the XP-6100 is ideal for a busy small office.